GEI Consultants, Inc. is a leading consulting engineering firm ranked #102 in the ENR top 500 (2017). We serve hundreds of Government, Energy, Industry and Institutional clients, and have completed 30,000 project engagements throughout the United States, Canada, and more than 20 other countries.

Founded in 1970, our privately held, employee-owned company consists of over 800 employees located in 37 offices across the U.S. GEI's technical experts are involved in dozens of specialty services emanating from our traditional core practices which include geotechnical, environmental, infrastructure, water resources and ecology.

GEI continues to grow and expand, both in our technical services offerings and geographic coverage. GEI "seller-doers" are considered some of the leading subject matter experts in their respective fields.



Summary:


Under limitedsupervision, performs a wide variety of standard and advanced administrativefunctions in support of staff. Candidatewill follow complex directions carefully. Candidate will have a pleasantdemeanor; be a good listener, and have ability to work both independently andon teams.



Essential Responsibilities & Duties:


* Answer multiple-line telephone, assist visitors andstaff, schedule meetings, reserve conference rooms, order/maintain supplies,and handle shipping/receiving of mail and packages. Take initiative to observeand resolve problems with day-to-day administrative functions.

* Responsible for editing, formatting, proofreading, andprinting detailed engineering and environmental documents, tables, andcreating/bookmarking pdf files.

* Order and maintain coffee supplies and machines, sodamachines, put milk away to four kitchens, and keep kitchen areas clean and stocked.Set up chairs and projector for lunch room meetings.



* Reproduction and Scanning:
Responsible for copying &scanning, collating, binding, and distributing all project, proposal, forms,and correspondence material. Will include moving, transporting and re-shelvingreports and updating files. Workcollaboratively with the assigned supervisor to ensure that records anddocuments are filed and maintained in accordance with established policies andprocedures.

* Other duties as assigned.



Minimum Qualifications:


* Excellent interpersonal skills and exceptional verbal andwritten communications skills. Ask questionsfor clarification from staff to ensure high quality work product.

* Demonstrate strong time management skills, proven abilityto stick to and meet deadline schedules, and ability to handle multiplecompeting priorities.

* Model a high level of accountability and personalintegrity; able to communicate across the organization openly and withrespect.

* Candidates must be proficient in MS Office includingWord, Excel, and Outlook and having advanced skills with Adobe Acrobat is a plus.Excellent grammar, punctuation, and spelling skills required, as well asoutstanding verbal and written communication skills.

* Candidates must have a High School Diploma or equivalent,advanced training including A.S. or B.S. degree preferred. At least 2+ years ofoffice experience, willing to work occasional overtime.

* Ability to multi-task, strong work ethic, and desire to learn.

* Ability to lift 25 lbs.



GEI is an EEO/AA/M/F/Vet/Disability employer

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